We hope that the service and experience provided by Your Stamp Duty Claim is a good one however we do realise that matters do not always go as planned and therefore this policy explains how Your Stamp Duty Claim will deal with any concerns you have about the service received.
How do I make a complaint?
If you do have a concern or complaint, please contact us as soon as you are aware of the problem in order that this can be addressed. You can contact us by:
Please include the following information:
• Your full name
• Reference number (if you have one)
• Contact telephone number
• Contact email address
• Full details of your concern
What happens next?
We will send you a letter acknowledging receipt of your complaint within five days of our receiving the complaint, enclosing a full copy of the complaints procedure and advising you who will be responding to the complaint. We aim to resolve your complaint fully within 21 days of sending you the acknowledgement letter.
What happens if I am unhappy with the response?
The matter will be referred to our Head of Compliance, who will consider the complaint further. Although we aim to resolve complaints within 21 days of acknowledgement the legal ombudsman guidelines allow for 8 weeks from the date we receive your complaint. If we have not been able to resolve the complaint within 8 weeks or following receipt of our final formal response (whichever happens first) you have the option of referring the matter to the legal ombudsman.
There are time limits for submitting a complaint to the legal ombudsman. Where you have not followed our complaints procedure, you must submit your complaint to the legal ombudsman within:
• One year from the date of the act/omission or one year from the date which you should have known you have a complaint
Where you have followed our complaints procedure, the time limit for pursuing a complaint to the legal ombudsman is no later than 6 months from the date on which you received a definitive response to your complaint from this firm, or from the last day of the 8 week period, whichever is the earlier.
There are exceptions to the 8 week and 6 months rules. For information relating to those exceptions, please refer to the scheme rules on the legal ombudsman website.
Legal ombudsman contact details
Post: The Legal Ombudsman, PO Box 6806, Wolverhampton, WV1 9WJ
Telephone number: 0300 555 0333